14 Bad Email Habits You Need to Work On (Part 2)

Sandra Busch

Now, seeing as how this is Part 2 of our two-part blog post; 14 Bad Email Habits You Need to Work On, it is imperative that you make an effort and read Part 1 first. Otherwise, we’ll only have wiped out half of the bad email habits out there, and that simply won’t suffice. The list of bad email habits we all need to work on continues below.

8. Mean emails

Even if you’re writing with the most annoying person in all of the world, don’t let it show in your email replies. That high pressured moment will eventually be replaced by a happy one, but your agitated emails scribbles are forever (pro tip: channel your inner meanness to your Twitter account instead and join the ‘Mean Tweets’ movement, it’s hilarious).

9. Messing up the details

Misspelling the company name or using the wrong work title when addressing people is amateurish and will reflect poorly on your level of professionalism. Work your way around it by making sure you always have updated information at your fingertips. Fortunately, there are apps and extensions (for instance, try Ocean.io) to help with that kind of thing.

Ocean.io helps business professionals write better email replies by showcasing information about the sender directly inside their Gmail inbox. Explore the free product here.


10. A slaphappy email address

A friend of mine (as if you’ll believe that) was the one to set up my very first email address when I was about 12 years old. It was called oreolover@gmail.com. While that was super awesome back in the 6th grade, it is hardly something you want to be associated with throughout your adult life. Change it immediately.

11. Sending emails at ungodly hours

I get it. Sometimes you wake up at 3 a.m. and feel surprisingly productive. However, emailing people in the middle of the night is almost never a good idea. If you insist on being an overly productive night owl, then draft your brilliant ideas and wait for a more appropriate hour to hit ‘send’.

12. Composing messages as long as Rapunzel’s hair

Most people spend seconds, not minutes, and not hours looking through their emails. So adjust your messages to this fact and break large chunks of text into short paragraphs that are easier to digest. Bullet points and to-the-point statements are always a good idea.

13. Using email for just about everything

Emails are not the Holy Grail of interpersonal communication. There are plenty of things that are unfit or perhaps directly damaging to bring up via email. Consider carefully whether the topic you have in mind might be better suited for a telephone or a face-to-face conversation.

14. Overusing CAPITAL letters and over punctuation?!!?!?

It might just be me, but I cringe every time someone goes overboard with CAPITALIZATION and OVER PUNCTUATION!!! It always feels like I’m being yelled at; my hair is practically standing up straight from all the virtual screaming. Oftentimes, you’ll be perceived as emotional or immature, so let’s just shelf this behavior here and now.

What are your worst email habits – and how do you go about breaking them?
I’d love to hear about it in the comment section below. 

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With Ocean.io, we help you understand who you’re talking to, so you can focus on what to say. Ocean.io delivers enriched contact cards to increase your productivity and email efficiency. It gives you peace of mind by automating the due diligence process of contacts and companies from inside your Gmail inbox.

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